Author Guidelines: How to Prepare and Submit Your Work
- 01Submit your abstract — 200–250 words, 3–5 keywords, via the online form
- 02Double-blind review — decision within 7–14 business days
- 03Acceptance — confirmed by email
- 04Register and pay — your presentation slot is confirmed only once the registration fee is paid
- 05Present — in person, as a poster, or virtually
- 06Optional full paper — submitted after the conference for the Proceedings
Abstracts
Abstract Requirements
- Length
- 200–250 words
- Keywords
- 3–5, separated by semicolons
- Language
- English (American or British spelling — do not mix)
- Content
- State the purpose, approach, main findings or insights, and implications
- Author details
- Entered in the submission form, not in the abstract file (review is double-blind)
Full papers · optional, submitted after the conference
Full Paper Requirements
Recommended structure. Purpose / Objectives → Methodology / Approach → Findings / Results → Conclusion, Implications and Recommendations → Acknowledgements (if applicable) → References → Appendices (if applicable)
Practice-based, policy, and case-study papers may adapt this structure — describe the context, the intervention or policy, the outcomes, and the lessons.
- Length
- Up to 12 pages, including references, tables, charts, and keywords
- Font
- 12-point Times New Roman
- Spacing
- Single
- Margins
- Top 2.54 cm, bottom 2.54 cm, left 3.18 cm, right 3.18 cm
- Page numbers
- Bottom-centred
- Layout
- One column, portrait
- Upload formats
- pdf, doc, docx · maximum file size 50 MB
The abstract can be submitted now and the full paper uploaded later, before the proceedings deadline.
Language policy. Papers must be in English. Both American and British English are acceptable, but do not mix them within one paper. Authors are encouraged to use editing tools or professional language services before submission.
Review & ethics
Review and Academic Ethics
All manuscripts undergo double-blind peer review and are evaluated on originality, quality, and contribution.
Submitted work must be original and unpublished, and not under review elsewhere.
The submitting author is responsible for confirming that all co-authors have approved the submission.
All submissions are screened with Crossref Similarity Check (iThenticate). Plagiarism results in immediate rejection without review.
Research involving human participants should confirm appropriate ethical approval and informed consent. Where participants are in vulnerable situations — including refugees, asylum seekers, and undocumented migrants — authors must take particular care to protect identity, location, and legal safety, and case material must be thoroughly anonymised.
Presentation type (oral, poster, virtual) is submitted as a preference. The Scientific Committee decides the final presentation type.
Copyright
Copyright and Publication Agreement
Authors keep full copyright of their work. Accepted abstracts and papers are published open access under the Creative Commons Attribution 4.0 International licence (CC BY 4.0): they can be freely read, shared, and reused with attribution to the authors. Authors grant the conference a licence to publish the work and to be identified as its original publisher.
This is one combined copyright and publication agreement. Accepting it is a mandatory checkbox on the submission form, and the full text opens in a new tab from there.
Specifications
Presentation Specifications
Poster presentations
Size: A1 (594 × 841 mm), portrait. Title, author names, and affiliations displayed at the top. Content must match the accepted abstract. Use visuals, charts, and images for readability at distance. Avoid foam core, thick or multi-layered materials, and pushpins — posters must mount on the provided boards. Bring your printed poster with you.
A1 portrait
Oral presentations
Slot length: approximately 15 minutes including Q&A. Any standard format accepted (PowerPoint, PDF, Keynote export). Equipment provided; specialist requirements on request. Arrive early to your session to test your setup.
~15 minutes
Virtual presentations
Live online delivery with Q&A. Stable internet connection, working microphone and camera required. Technical instructions and a test-session link are sent after registration.
Live online
Take part
Ready to take part?
Presenting your research?
Prepare your abstract to the specifications above, then send it through the online form.
No paper? Join as a Listener.
Attend every session and take the guided Copenhagen tour without presenting.